Free Personal Training Contract Template, Fill & Sign Online
A personal training contract sets out sessions, price and cancellation terms, and carries the two clauses that protect the trainer's business: a health disclosure and an assumption-of-risk waiver.
Both matter more than trainers expect. A client who does not disclose a heart condition, or who is injured during a session, becomes a serious problem without a signed document showing what they told you and what they accepted.
Self-signing is free, local & private, never uploaded. Sending for signature needs a free account (just your email).
What a training agreement must include
- Package and expiry: how many sessions, over what period. Sessions with no expiry date become an open-ended liability you already spent.
- Cancellation window: 24 hours is standard, and state clearly that a late cancellation is charged. Without this you carry the cost of every no-show.
- Health disclosure: the client confirms they have declared relevant conditions, medications and injuries, and will update you if that changes.
- Medical clearance: when you require sign-off from a doctor before training begins.
- Assumption of risk: the client acknowledges that exercise carries inherent risk of injury. Note that waivers of negligence are unenforceable in many jurisdictions; assumption of risk is the more reliable clause.
- Refunds: whether unused sessions are refundable, and in what circumstances. Some consumer-protection regimes require a refund route regardless.
- Session length and location: including what happens if the gym closes or the client relocates.
Mistakes that cost trainers money
- No expiry on session packages. A client returning after two years to claim twelve paid sessions is entitled to them if nothing says otherwise.
- No cancellation policy in writing. Verbal policies are not enforced, and the trainer absorbs every last-minute drop.
- Relying on a waiver to cover negligence. Many courts void those. The health disclosure and assumption-of-risk clauses do the real work.
- Not re-taking health disclosure annually. Conditions change, and a three-year-old form proves what was true three years ago.
Common questions
Do I need a contract for one-off sessions?
The health disclosure and assumption-of-risk clauses matter just as much for a single session as for a package. A short one-page agreement signed on a phone before the first session takes under a minute.
Are liability waivers enforceable?
Partly, and it varies widely. Most jurisdictions will not let you waive liability for your own negligence, but they will enforce a clear acknowledgement that the client understood and accepted the inherent risks of exercise. Write both clauses and rely mainly on the second.
Can clients sign on their phone at the gym?
Yes. FairSign works in a mobile browser and the client signs by tapping a link — no app, no account. Most trainers send it when the booking is made so the first session starts on time.
This page is general information for small businesses, not legal advice. For your specific situation, talk to a licensed attorney in your state.